Planning is the main objective of project management software . Once you know all the steps and tasks of your project, you need to organize them into a schedule and assign them to your team members. Project management software allows you to have a detailed schedule that takes into account delivery times, different stakeholders, dependencies between tasks , and the availability of materials or machines needed to complete each task. Using the calendar, you can track the progress of planned tasks. Notifications are automatically sent to the relevant collaborators when the due date of a task approaches.

1) Task management

This is a basic feature found in almost all project management software. Your project is divided into several tasks. Project management software allows you to quickly view your tasks and easily track their progress and due date

On some software like Planzone , it is possible to mark the most important tasks, but also to filter the tasks in order to only view those you need at the moment.

2) Time tracking

In project management, time is a precious and limited resource that must be used and managed as efficiently as possible. Lost time cannot be regained, hence the need to be able to track and control the time spent on each task.

Timesheets are an essential tool in project management software. They allow you to identify your employees’ availability, anticipate delays, evaluate the cost of the project based on the time already spent, and know precisely how much time has already been spent on an activity . This allows the project manager to know which task is taking the most time and whether they need to allocate more resources to complete it on time.

3) Resource management

Some software offers a feature for managing the various resources of the project. This way, you can know which room or machine is used, by whom, and for how long. You also know the workload of each member of your team and you can assign new tasks to employees who are more available, for example. This way, you avoid work overload or periods of inactivity, but also conflicts or resource shortages .

4) Budget management

A project must be profitable. Therefore, rigorously tracking expenses is key to a project’s success. Project management software allows you to track and control the budget, allocate funds, and know the project’s cost in real time . It also makes it easier for the project manager to calculate the number of man-days used for each completed or ongoing task. With this versatile tool, you can manage your budget more effectively.

5) Collaboration et communication

Good collaboration between all team members ensures project success. This collaboration is facilitated by good communication. Your colleagues need to communicate to coordinate, but also to share their ideas, innovate, be creative, and move the project forward in the right direction. Good communication makes your team more productive and allows them to work better together.